Communication
Emails and communications
Drafting replies, internal updates, client follow up and scheduling messages.
Email draftsAuto-replyFollow upInternal updates
AI savings calculator · Australia
How much could AI save your Australian business?
Whether you run a three-person trade business or a fifty-person consultancy, this calculator estimates the time and labour value attached to selected repetitive work. It is a planning input, not a promised return.
Free, no sign up and calculated in your browser from the inputs you choose.
Interactive estimate
Model the work your team repeats
Adjust the team, task and labour assumptions. Results update immediately and remain an indicative scenario until someone validates the underlying workflow.
1 sole trader50+
$/hr AUD
Australian avg. for your industryWeekly admin time per person
8 categoriesAdjust hours to match your business. Set to 0 for tasks that do not apply.
Emails and comms
Drafting, replying, internal updates
~1.5 hrs saveable(50% automatable)
hrs/wk
Data entry and admin
Spreadsheets, copying between systems, filing
~1.4 hrs saveable(70% automatable)
hrs/wk
Quoting and invoicing
Preparing quotes, following up invoices
~1.1 hrs saveable(55% automatable)
hrs/wk
Customer enquiries
Answering questions, booking jobs, first response
~1.2 hrs saveable(60% automatable)
hrs/wk
Scheduling and rostering
Calendar, job scheduling, shift planning
~0.9 hrs saveable(60% automatable)
hrs/wk
Documents and paperwork
Proposals, contracts, safety docs, SOPs
~0.7 hrs saveable(45% automatable)
hrs/wk
Reporting
Weekly reports, project updates, dashboards
~0.6 hrs saveable(60% automatable)
hrs/wk
Compliance and records
Licences, certifications, audit trails
~0.2 hrs saveable(45% automatable)
hrs/wk
Free · no sign-up · conservative AI estimates · built by VibeZero · Perth AI consultancy
The calculator uses conservative task assumptions and forty-eight working weeks. It does not include implementation cost, exceptions, change effort or adoption risk.
Coverage
What the calculator measures
The calculator covers six common categories of repeatable work, each made up of tasks that may be partly assisted or automated depending on the business context.
Administration
Data entry and admin
Spreadsheet entry, transfer between systems, filing and repeated form tasks.
Data entryTransferFilingForms
Commercial
Quoting and invoicing
Preparing quotes from approved job notes, generating invoices and payment follow up.
Quote draftsInvoicesFollow upTemplates
Customer
Customer enquiries
First response support, booking requests, approved FAQs and routing complex cases.
First responseBookingFAQsRouting
Operations
Scheduling and rostering
Calendar coordination, job scheduling, shift planning and flagged conflicts.
CalendarsDispatchShiftsConflicts
Assurance
Reporting and compliance
Report preparation, project views, compliance records and documentation you can show.
DashboardsReportsRecordsPaperwork
Method
A transparent estimate, not a hidden score
The arithmetic is intentionally simple so you can challenge, adjust and compare the result with the real workflow.
How the estimate is calculated
The calculator applies a conservative assistance percentage to each selected task, then multiplies the estimated saved time by team size, forty-eight working weeks and the hourly rate you provide.
The result excludes implementation cost and assumes the workflow is technically suitable, adopted by the team and able to achieve the selected task percentage in practice.
- Use the estimate to identify high volume tasks worth validating.
- Check exceptions, review effort and information sensitivity before choosing a tool.
- Compare the likely benefit with implementation and operating cost.
About the estimate
Using the calculator well
This section explains how to interpret cost, timing, workforce impact and the difference between an indicative model and a validated business case.
From estimate to evidence
Validate the workflow before you budget around the result
Bring the highest value task from the calculator. We can map the current process, exceptions, systems and review boundary, then provide a fixed proposal if the opportunity is real.
Perth based · Australia wide · no obligation