AI for healthcare& allied health.
Custom-built clinical workflow automation for Perth medical practices and allied health businesses. Replace manual note-taking, phone-tag reminders and NDIS paperwork with tools that give your team hours back every week.
If your clinicians are writing notes at 9pm, something's broken.
Healthcare practices still run clinical admin through manual note-taking, phone-tag reminders, and NDIS paperwork marathons.
Clinical notes, appointment reminders, patient recalls and NDIS documentation are manual processes that pull your team away from patient care.
We build the replacement, integrated with your practice management system, in weeks, without the six-figure enterprise price tag.
The current stack
How we help healthcare businesses use AI.
We focus on the admin and operational side of running a health practice. The tools that free up your reception team, cut documentation time, and stop things falling through the cracks.
Clinical workflow automation for allied health.
Custom-built clinical workflow automation for Perth healthcare practices. Automate consultation notes, appointment scheduling, NDIS documentation and patient recalls, integrated with the practice management system you already use.
- AI clinical note scribes
- Appointment automation
- NDIS documentation
- Patient recall systems
- Medicare/billing workflows
- PMS integration
Appointment & reminder automation
Automated booking, rescheduling, waitlist management and SMS/email reminders that integrate with your existing PMS.
NDIS documentation tools
AI-assisted progress notes, service agreements and participant reports. Cut documentation time from hours to minutes.
Patient recall & follow-up
Automated recall systems for overdue patients, treatment plan reminders and re-engagement sequences that run themselves.
Billing & claims automation
Streamlined Medicare and private health claiming, bulk billing workflows and gap payment follow-ups.
AI training for clinical teams
Practical workshops for clinicians and admin staff on using Claude, ChatGPT and Copilot for referrals, summaries and correspondence.
Built for Perth healthcare.
We work with practices across the Perth metro area, from single-practitioner clinics to multi-site allied health groups. We understand Australian healthcare compliance.
Every solution we build respects AHPRA obligations and the Australian Privacy Act, and integrates with the practice management systems you already use, including Best Practice, Medical Director, Cliniko, Halaxy, and Dental4Windows. New to either? See our AHPRA, NDIS and Privacy Act glossary entries.
What our clients say.
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Working with VibeZero was refreshingly straightforward. No jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for. I'd recommend them to any small business looking to actually get results from AI.
How we work.
Free consultation
A conversation about what you need. No pitch deck, no commitment. A straight answer on whether we can help.
Scope & proposal
Clear proposal with fixed pricing, deliverables, and timeline. You know what you're getting before any work starts.
Build & deliver
Regular check-ins, no surprises, a finished product that works in production. Most projects wrap in weeks.
Support & iterate
We don't disappear after launch. Ongoing support, managed services, and the option to keep improving.
The full capability list.
Consulting, automation, security and training, plus the build and fix work when you need it. These are the eight we lead with; seventeen in total. Your AI consultant in Perth, working nationally.
AI Consulting
Map your ops, find where AI makes sense, build an implementation plan your team can follow.
Learn more02Automation
n8n, Make, Power Automate, custom integrations. The boring weekly tasks, automated.
Learn more03AI Security & DLP
Stop data leaking into AI tools. Usage policy, M365 controls, Privacy Act and Essential Eight aligned.
Learn more04AI Training
Hands-on workshops. Actual workflows for Claude, ChatGPT and Copilot your staff use Monday.
Learn more05App Development
Apps, tools, MVPs and internal systems built with AI-assisted dev, with senior engineering oversight.
Learn more06Vibe Code Audit & Fix
Built with Claude, Cursor, Bolt or Lovable? We find what's broken, patch it, hand it back production-ready.
Learn more07AI Agents
Custom agents for CRM, accounting, project management. Built with Claude, GPT and MCP.
Learn more08Agentic Coding
Autonomous coding agents build features end-to-end. We review, steer, and ensure production quality.
Learn moreFrequently asked questions.
Yes, with the right setup. We build solutions that comply with the Australian Privacy Act and AHPRA obligations. Patient data stays within approved systems and we never suggest sending clinical information to tools that are not appropriate.
AI scribes can generate consultation notes from audio recordings during appointments. Your clinicians review and approve the notes before they are saved. Most practitioners save 30 to 60 minutes per day on documentation.
A single automation like appointment reminders or patient recall starts from a few thousand dollars. Broader packages covering notes, billing and scheduling are scoped after a free consultation with your practice.
Yes. We build integrations with the practice management systems Perth clinics actually use, including Best Practice, Medical Director, Cliniko, Halaxy and Dental4Windows.