AI for healthcare& allied health
For Perth medical practices, physios, dentists and allied health providers spending hours on clinical notes, NDIS paperwork and manual appointment reminders. We build custom workflow automation that integrates with your practice management system and complies with AHPRA and the Australian Privacy Act.
If your clinicians are writing notes at 9pm, something's broken
Healthcare practices still run clinical admin through manual note-taking, phone-tag reminders, and NDIS paperwork marathons
Clinical notes, appointment reminders, patient recalls and NDIS documentation are manual processes that pull your team away from patient care.
We build the replacement, integrated with your practice management system, in weeks, without the six-figure enterprise price tag.
How we help healthcare businesses use AI
We focus on the admin and operational side of running a health practice. The tools that free up your reception team, cut documentation time, and stop things falling through the cracks.
Clinical workflow automation for allied health
Custom-built clinical workflow automation for Perth healthcare practices. Automate consultation notes, appointment scheduling, NDIS documentation and patient recalls, integrated with the practice management system you already use.
The rest of the toolbox
Appointment & reminder automation
Automated booking, rescheduling, waitlist management and SMS/email reminders that integrate with your existing PMS.
NDIS documentation tools
AI-assisted progress notes, service agreements and participant reports. Cut documentation time from hours to minutes.
Patient recall & follow-up
Automated recall systems for overdue patients, treatment plan reminders and re-engagement sequences that run themselves, protected by AI data loss prevention so patient details never leak into the wrong tool.
Billing & claims automation
Streamlined Medicare and private health claiming, bulk billing workflows and gap payment follow-ups.
AI training for clinical teams
Practical workshops for clinicians and admin staff on using Claude, ChatGPT and Copilot for referrals, summaries and correspondence.
Built for Perth healthcare
We work with practices across the Perth metro area, from single-practitioner clinics to multi-site allied health groups. We understand Australian healthcare compliance.
Every solution we build respects AHPRA obligations and the Australian Privacy Act, backed by a proper data privacy advisory and AI security review, and integrates with the practice management systems you already use, including Best Practice, Medical Director, Cliniko, Halaxy, and Dental4Windows. New to either? See our AHPRA, NDIS and Privacy Act glossary entries.
What our clients say
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Working with VibeZero was refreshingly straightforward. No jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for. I'd recommend them to any small business looking to actually get results from AI.
How we work
Free consultation
A conversation about what you need. No pitch deck, no commitment. A straight answer on whether we can help.
Scope & proposal
Clear proposal with fixed pricing, deliverables, and timeline. You know what you're getting before any work starts.
Build & deliver
Regular check-ins, no surprises, a finished product that works in production. Most projects wrap in weeks.
Support & iterate
We don't disappear after launch. Ongoing support, managed services, and the option to keep improving.
The full capability list
Consulting, automation, security and training, plus the build and fix work when you need it. These are the eight we lead with; 32 in total. Your AI consultant in Perth, working nationally.
AI Consulting
Map your ops, find where AI makes sense, build an implementation plan your team can follow.
Learn moreAutomation
n8n, Make, Power Automate, custom integrations. The boring weekly tasks, automated.
Learn moreAI Security & DLP
Stop data leaking into AI tools. Usage policy, M365 controls, Privacy Act and Essential Eight aligned.
Learn moreAI Training
Train your whole team to use AI well. Role-based programs, workshops and coaching across Claude, ChatGPT and Copilot.
Learn moreApp Development
Apps, tools, MVPs and internal systems built with AI-assisted dev, with senior engineering oversight.
Learn moreVibe Code Audit & Fix
Built with Claude, Cursor, Bolt or Lovable? We find what's broken, patch it, hand it back production-ready.
Learn moreAI Agents
Custom agents for CRM, accounting, project management. Built with Claude, GPT and MCP.
Learn moreAgentic Coding
Autonomous coding agents build features end-to-end. We review, steer, and ensure production quality.
Learn moreFrequently asked questions
Yes, with the right setup. We build solutions that comply with the Australian Privacy Act and AHPRA obligations. Patient data stays within approved systems and we never suggest sending clinical information to tools that are not appropriate.
AI scribes can generate consultation notes from audio recordings during appointments. Your clinicians review and approve the notes before they are saved. Most practitioners save 30 to 60 minutes per day on documentation.
A single automation like appointment reminders or patient recall starts from a few thousand dollars. Broader packages covering notes, billing and scheduling are scoped after a free consultation with your practice.
Yes. We build integrations with the practice management systems Perth clinics actually use, including Best Practice, Medical Director, Cliniko, Halaxy and Dental4Windows.