Quoting
The quote is written twice
Site notes are photographed or messaged, then re-keyed into a spreadsheet or estimating template back at the office.
Construction · Perth and regional WA
AI tools for construction companies
For Perth and WA builders replacing napkin quotes and scattered safety documents with a system the office and site can both use. We build estimating, project management and compliance workflows around the way your jobs already run, without forcing an enterprise software licence.
Safety critical documents and regulated decisions stay with qualified people. The system does the prep and routing and keeps the paper trail; your team reviews and approves.
- Home base
- PerthcontextOn site in the metro area; remote delivery available nationally.
- Operating environments
- Site + officecontextDesigned around the handover between field and administrative teams.
- Safety critical output
- Human reviewproposedSign off stays with the qualified people in your business.
- Commercial model
- Fixed scopeproposedDeliverables, price and timing are agreed before delivery begins.
Where the work jams
If quotes live on napkins and progress lives in WhatsApp, there is a better way
Estimating takes too long, safety documents multiply, subcontractor records sit in spreadsheets and progress updates disappear into group chats. We use automation to connect that work without adding another system nobody wants to open.
Safety
The current document is hard to find
SWMS, safety plans and incident records are spread across folders, email and multiple versions with unclear ownership.
Progress
The job history is buried in chat
Photos, voice notes, decisions and status updates live in WhatsApp threads that are difficult to search or report against.
Subcontractors
Compliance depends on a spreadsheet
Prequalification, insurance dates, purchase orders and variations are tracked manually, making follow up easy to miss.
What we build
Project management and estimating, built around the way the job runs
We work on the operational side of construction, covering estimating, project coordination, safety administration, subcontractor workflows, reporting and practical training. The aim is one dependable flow from site to office.
Primary build
Project management & estimating tools
Custom systems for Perth construction companies that support quantity takeoffs, cost estimation, progress tracking and subcontractor coordination with review gates where judgement matters.
- Estimating and quoting
- Progress dashboards
- Variation tracking
- Mobile first site access
Safety
Safety & compliance workflows
Support SWMS preparation, safety plan tracking and incident routing while keeping review and approval with the qualified people responsible for the work.
Procurement
Subcontractor & procurement tools
Connect prequalification, purchase orders, variations and payment schedules in one controlled workflow. We host and monitor it through our AI infrastructure service.
Reporting
Project dashboards & reporting
Bring job status, budget, schedule and outstanding actions into a view designed for project managers rather than an IT department.
Documents
Tender & document drafting
Prepare first drafts of tenders, progress reports and client correspondence from approved source material, with review before anything leaves the business.
Enablement
AI training for project teams
Practical workflows for estimators, project managers and administrative staff, often beginning with an AI readiness audit to decide what is worth changing first.
Perth context
Why Perth matters
WA builders deal with Perth metro timelines and the reality of running crews across regional and remote sites. We design for real sites, not a demo.
The workflow has to make sense on a phone or tablet in the field and still give office teams the records they need. It should connect to the systems already in use and remain useful when connectivity or desk access is limited.
Safety, licensing and building code workflows are scoped against the requirements relevant to each client. Useful reference points include Safe Work Australia, the WA Building Commission and the National Construction Code (ABCB).
Client experience
What clients say about working with us
These comments are about the way VibeZero listens, scopes and delivers. They are not presented as case studies specific to construction.
VibeZero reviewed BuildScore end to end before our public launch. What impressed us most was the rigour: a clear scope of work up front, tightly controlled access that they wound back the moment the job was done, and a written report so precise that our own independent verification confirmed every finding, line for line. They didn't just point at problems. Every issue came with a practical fix, sequenced so we could ship safely, and they handed over their testing tools so the value outlasted the engagement. Professional, responsive and security-first at every step. We'd recommend Josh and the VibeZero team to any founder who wants confidence in what they're shipping.
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
How we work
A practical engagement for construction
Site, office and operational owners stay visible from first map to handover.
Free consultation
A conversation about what you need, with no pitch deck and no commitment, and a straight answer on whether we can help.Scope and proposal
You get a clear proposal with fixed pricing, deliverables and timing, and you know what you are getting before any work starts.Build and deliver
You get regular check ins, no surprises and a finished system that works in production, with delivery timing agreed in the proposal.Support and iterate
We do not disappear after launch, and ongoing support, managed services and the option to keep improving remain available.
Related capabilities
Capabilities chosen for construction
Selected for physical operations, field evidence and the systems that connect site to office.
Practical details
Questions from construction teams
Practical answers about field fit, delivery, ownership and safety boundaries.
Start with the workflow
Spending more time on admin than building? That is fixable
Bring the workflow that causes the most friction. We will tell you whether it is worth automating, what has to stay human and what a sensible first version looks like.
Perth based · on site + remote · scoped and priced upfront