Inductions
Paper forms are signed, scanned and re-entered
The same worker and site information moves through multiple manual steps before anyone can see whether onboarding is complete.
Mining & resources | Perth and WA
Onboarding software for mining in Perth and WA
VibeZero builds onboarding software for mining and resources operators and their contractors across WA, replacing paper inductions and manual compliance handovers with digital workflows built for site. We work across workforce onboarding, FIFO scheduling, operational reporting, procurement and safety-document workflows, with site conditions considered from the start.
Site access, competency, safety and regulatory decisions still sit with your safety and compliance leads. The system gives you workflow control and a record you can show an auditor.
- Suggested starting point
- Make site onboarding ready for a decision
- Scope to agree
- A scoped onboarding workflow showing evidence, outstanding checks and site approval
- What you bring
- An onboarding checklist, sample documents and the site onboarding owner
- Commercial model
- Scope and price agreed before paid workHow pricing works
Where the work jams
If onboarding is a shared drive and a checklist, there is a better way
Induction scheduling, competency tracking, site-access approvals and safety records often cross paper, email and separate spreadsheets. We use automation to create a visible flow without assuming every worker has a desk or a reliable connection.
Competency
Training evidence sits in separate spreadsheets
Different sites circulate different files, so nobody can confirm which file is current or who owns it.
Site access
Approval depends on an email chain
Requests are forwarded across teams with no clear owner, no attached records and no agreed next step.
Compliance
The latest document is hard to identify
Safety, access and operational records live in shared folders where version and approval state are unclear.
What we build
Workforce onboarding and operational workflows built for site
We focus on the practical side of the business, including onboarding, reporting, rostering, procurement, documentation and enablement.
A practical starting point
Make site onboarding ready for a decision
Start with the documents and approvals that hold up a mobilisation. We map the evidence your site needs and the people who must check it.
What stays with your team
Your authorised site team still checks competency and grants access. A complete digital record is not permission to mobilise or start work.
Illustrative workflow
An onboarding record before mobilisation
- Documents received
Required evidence is attached to the worker's onboarding record.
The onboarding team checks the source and document validity.- Checks outstanding
Missing evidence and unfinished induction steps appear against the record.
The responsible person confirms what remains to be completed.- Site decision
The reviewed record is routed to the agreed site approver.
Only the authorised team grants access or approves mobilisation.
Primary build
Onboarding software for mining
Coordinate induction scheduling, competency evidence, site-access approvals and compliance documentation in one controlled workflow for site and office teams.
- Induction scheduling
- Competency tracking
- Site-access approvals
- Offline-capable field steps where required
Reporting
Operational dashboards
Bring selected operational data into a view for site managers, hosted on AI infrastructure that limits access to what each person needs to see.
Safety
Safety docs & incident workflows
Prepare and route safety reports, incident records and regulatory support material while keeping the required review and approval steps in place.
Rostering
FIFO & shift coordination
Connect roster events, shift handover and routine follow up using n8n, Power Automate or AI agents that only flag what you tell them to watch.
Supply chain
Procurement & inventory tools
Track purchase orders, supplier actions and selected inventory across remote site operations, so you can see who owns each step.
Enablement
AI training for site teams
Practical sessions for field supervisors and office staff using approved tools for reporting, documentation and communications.
Client experience
What clients say about working with us
These comments describe VibeZero's general approach to listening, scoping and delivery; they are not presented as mining-specific case studies.
They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Talk through a starting point
The first 30 minute conversation is free. We work out what needs scoping before any paid work is agreed.
Describe the workflow first. Do not send client records, patient information or credentials through the enquiry form.
Operating context
How the work fits your business
Explore the work, the systems involved and the decisions your team keeps.
Perth contextHead-office workflow, site-based reality
Perth is an operational centre for Australia's mining sector. A useful system has to account for remote access, shift work and the gap between a city office and a site environment.
We check device access, connectivity, roster model and approval authority before designing a workflow. The result should remain usable for people carrying phones or ruggedised tablets rather than assuming a laptop at every step.
We map reporting and safety workflows against the applicable requirements. WorkSafe WA regulates mine safety under the Work Health and Safety Act 2020 (WA) and the Work Health and Safety (Mines) Regulations 2022. The Department of Mines, Petroleum and Exploration (DMPE), formed from the former DEMIRS resource and environmental regulation group on 1 July 2025, handles mining tenure and the environmental regulation of mining.
Delivery detailsLocation, systems and practical fit
- Home base
- Perth
On-site sessions can be arranged in the metro area and relevant travel hubs.
- Operating environments
- Office + site
The workflow accounts for field and administrative ownership.
- Remote-site mode
- Sync on reconnectproposed
Offline behaviour is designed and tested for the selected workflow.
- Access & competency
- Authorised reviewproposed
The system gathers the records and flags what needs a decision. Your approvers make the call.
How we work
A practical engagement for mining & resources
We involve the people who run the site and the office, from the first conversation through to handover.
Map the mobilisation delay
We discuss the current onboarding process and identify where evidence or approvals stop moving.Agree the site requirements
The proposal defines required records, approval authority, device access and any low connectivity behaviour.Test the onboarding workflow
We build the agreed process and test missing documents, expired evidence and failed handovers with your team.Prepare site and office
We train the people who operate and approve the workflow, then hand over operating notes and agreed support.
Practical details
Questions about mining & resources
Practical answers about field fit, delivery, ownership and safety boundaries.
Mining onboarding software coordinates induction scheduling, competency evidence, site-access approvals, compliance documentation and training records. It replaces disconnected checklists with a visible workflow that shows what is complete, what evidence is missing and who is responsible for the next decision.
Start with the hand-off
Running a mining or resources business? Let's talk
Bring the onboarding, reporting or site-to-office workflow that creates the most delay. We will map its evidence, connectivity and approval requirements before recommending a build.
Perth based | site aware | FIFO and remote conditions considered