Onboarding software & AI solutions for mining.
Custom-built workforce tools for Perth and WA mining operations. Replace paper forms, email chains and disconnected spreadsheets with digital workflows that work on site and in the office.
If your onboarding is a shared drive and a checklist, there's a better way.
Traditional mining companies still run workforce onboarding through paper forms, email chains, and shared drives.
Induction scheduling, competency tracking, site access approvals and compliance documentation are manual processes that cost time and create risk.
We build the replacement, on your infrastructure, in weeks, without the six-figure enterprise software bill.
The current stack
How we help mining & resources businesses use AI.
We work on the business and operations side, automating manual processes, building internal tools fast, and getting your team up to speed on AI.
Onboarding software for mining.
Custom-built workforce onboarding systems for Perth mining companies. Automate induction scheduling, competency tracking, site access approvals and compliance documentation, in one place, for on-site and office teams.
- Induction scheduling
- Competency tracking
- Site access approvals
- Compliance documentation
- FIFO-ready workflows
- Offline-capable on site
Operational dashboards
Pulls from existing systems. Real-time visibility for site managers, without the enterprise price tag.
Safety docs & incident logs
AI-assisted generation and management of safety reports, incident logs, and regulatory submissions.
FIFO & shift automation
Workflows for FIFO scheduling, shift handover, and roster management, built with n8n or Power Automate.
Procurement & inventory tools
Purchase order tracking, supplier management, and inventory for remote site operations.
AI training for site teams
Practical workshops. Field supervisors and office staff using Claude, ChatGPT and Copilot for real work.
Why Perth matters.
We're based where the decisions get made. Perth is the operational headquarters for Australia's mining sector, and we understand the difference between a head-office workflow and a site-based reality.
Our solutions work in low-connectivity environments, account for shift-based operations, and don't assume everyone has a laptop on their desk. We build with DMIRS reporting and the WHS Act obligations in mind from day one.
What our clients say.
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Working with VibeZero was refreshingly straightforward. No jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for. I'd recommend them to any small business looking to actually get results from AI.
How we work.
Free consultation
A conversation about what you need. No pitch deck, no commitment. A straight answer on whether we can help.
Scope & proposal
Clear proposal with fixed pricing, deliverables, and timeline. You know what you're getting before any work starts.
Build & deliver
Regular check-ins, no surprises, a finished product that works in production. Most projects wrap in weeks.
Support & iterate
We don't disappear after launch. Ongoing support, managed services, and the option to keep improving.
Frequently asked questions.
Software that automates the process of inducting new workers onto sites. It handles induction scheduling, competency verification, site access approvals, compliance documentation and training records. It replaces paper-based onboarding checklists with digital workflows that track every step and ensure nothing is missed before a worker goes on site.
AI tools automate the admin and reporting that eats your team's time. Workforce onboarding, operational dashboards, compliance documentation, roster management and procurement tracking can all be built quickly without enterprise software budgets.
Yes. We design solutions that work offline or with intermittent connectivity. Data syncs when a connection is available, and critical tools run locally on devices your site teams already carry.
It depends on scope. A workforce onboarding system tailored to your mining operation starts from a few thousand dollars. Broader packages covering onboarding, compliance reporting and workforce tools are scoped and quoted upfront after a free discovery session.
Common automations include workforce onboarding and inductions, shift handover reports, safety incident logging, FIFO roster management, procurement approvals, equipment maintenance scheduling and regulatory submission preparation.