Inductions
Paper forms are signed, scanned and re-entered
The same worker and site information moves through multiple manual steps before anyone can see whether onboarding is complete.
Mining & resources · Perth and WA
Onboarding software & AI solutions for mining
For Perth and WA operators replacing paper inductions and manual compliance hand-offs with digital workflows built for site. We work across workforce onboarding, FIFO scheduling, operational reporting, procurement and safety-document workflows, with site conditions considered from the start.
Site access, competency, safety and regulatory decisions still sit with your safety and compliance leads. The system gives you workflow control and a record you can show an auditor.
- Home base
- PerthcontextOn-site sessions can be arranged in the metro area and relevant travel hubs.
- Operating environments
- Office + sitecontextThe workflow accounts for field and administrative ownership.
- Remote-site mode
- Sync on reconnectproposedOffline behaviour is designed and tested for the selected workflow.
- Access & competency
- Authorised reviewproposedThe system gathers the records and flags what needs a decision. Your approvers make the call.
Where the work jams
If onboarding is a shared drive and a checklist, there is a better way
Induction scheduling, competency tracking, site-access approvals and safety records often cross paper, email and separate spreadsheets. We use automation to create a visible flow without assuming every worker has a desk or a reliable connection.
Competency
Training evidence sits in separate spreadsheets
Different sites circulate different files, so nobody can confirm which file is current or who owns it.
Site access
Approval depends on an email chain
Requests are forwarded across teams with no clear owner, no attached records and no agreed next step.
Compliance
The latest document is hard to identify
Safety, access and operational records live in shared folders where version and approval state are unclear.
What we build
Workforce onboarding and operational workflows built for site
We focus on the practical side of the business, including onboarding, reporting, rostering, procurement, documentation and enablement.
Primary build
Onboarding software for mining
Coordinate induction scheduling, competency evidence, site-access approvals and compliance documentation in one controlled workflow for site and office teams.
- Induction scheduling
- Competency tracking
- Site-access approvals
- Offline-capable field steps where required
Reporting
Operational dashboards
Bring selected operational data into a view for site managers, hosted on AI infrastructure that limits access to what each person needs to see.
Safety
Safety docs & incident workflows
Prepare and route safety reports, incident records and regulatory support material while keeping the required review and approval steps in place.
Rostering
FIFO & shift coordination
Connect roster events, shift handover and routine follow up using n8n, Power Automate or AI agents that only flag what you tell them to watch.
Supply chain
Procurement & inventory tools
Track purchase orders, supplier actions and selected inventory across remote site operations, so you can see who owns each step.
Enablement
AI training for site teams
Practical sessions for field supervisors and office staff using approved tools for reporting, documentation and communications.
Perth context
Head-office workflow, site-based reality
Perth is an operational centre for Australia's mining sector. A useful system has to account for remote access, shift work and the gap between a city office and a site environment.
We check device access, connectivity, roster model and approval authority before designing a workflow. The result should remain usable for people carrying phones or ruggedised tablets rather than assuming a laptop at every step.
We map reporting and safety workflows against the applicable requirements, including the WA regulator that took over from DMIRS and the relevant WHS legislation. You can find reference material through the WA industry regulator and the WHS Act.
Client experience
What clients say about working with us
These comments describe VibeZero's general approach to listening, scoping and delivery; they are not presented as mining-specific case studies.
VibeZero reviewed BuildScore end to end before our public launch. What impressed us most was the rigour: a clear scope of work up front, tightly controlled access that they wound back the moment the job was done, and a written report so precise that our own independent verification confirmed every finding, line for line. They didn't just point at problems. Every issue came with a practical fix, sequenced so we could ship safely, and they handed over their testing tools so the value outlasted the engagement. Professional, responsive and security-first at every step. We'd recommend Josh and the VibeZero team to any founder who wants confidence in what they're shipping.
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
How we work
A practical engagement for mining & resources
Site, office and operational owners stay visible from first map to handover.
Free consultation
A conversation about what you need, with no pitch deck and no commitment, and a straight answer on whether we can help.Scope and proposal
You get a clear proposal with fixed pricing, deliverables and timing, and you know what you are getting before any work starts.Build and deliver
You get regular check ins, no surprises and a finished system that works in production, with delivery timing agreed in the proposal.Support and iterate
We do not disappear after launch, and ongoing support, managed services and the option to keep improving remain available.
Related capabilities
Capabilities chosen for mining & resources
Selected for physical operations, field evidence and the systems that connect site to office.
Practical details
Questions from mining & resources teams
Practical answers about field fit, delivery, ownership and safety boundaries.
Start with the hand-off
Running a mining or resources business? Let's talk.
Bring the onboarding, reporting or site-to-office workflow that creates the most delay. We will map its evidence, connectivity and approval requirements before recommending a build.
Perth based · site aware · FIFO and remote conditions considered