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Free 30 min consult
Free 30 min consult

Mining & resources | Perth and WA

Onboarding software & AI solutions for mining

For Perth and WA operators replacing paper inductions and manual compliance hand-offs with digital workflows built for site. We work across workforce onboarding, FIFO scheduling, operational reporting, procurement and safety-document workflows, with site conditions considered from the start.

Free 30 min consultView our services
Site access, competency, safety and regulatory decisions still sit with your safety and compliance leads. The system gives you workflow control and a record you can show an auditor.
Home base
PerthOn-site sessions can be arranged in the metro area and relevant travel hubs.
Operating environments
Office + siteThe workflow accounts for field and administrative ownership.
Remote-site mode
Sync on reconnectproposedOffline behaviour is designed and tested for the selected workflow.
Access & competency
Authorised reviewproposedThe system gathers the records and flags what needs a decision. Your approvers make the call.

What we build

Workforce onboarding and operational workflows built for site

We focus on the practical side of the business, including onboarding, reporting, rostering, procurement, documentation and enablement.
Primary build

Onboarding software for mining

Coordinate induction scheduling, competency evidence, site-access approvals and compliance documentation in one controlled workflow for site and office teams.

  • Induction scheduling
  • Competency tracking
  • Site-access approvals
  • Offline-capable field steps where required
Reporting

Operational dashboards

Bring selected operational data into a view for site managers, hosted on AI infrastructure that limits access to what each person needs to see.

Safety

Safety docs & incident workflows

Prepare and route safety reports, incident records and regulatory support material while keeping the required review and approval steps in place.
Rostering

FIFO & shift coordination

Connect roster events, shift handover and routine follow up using n8n, Power Automate or AI agents that only flag what you tell them to watch.

Supply chain

Procurement & inventory tools

Track purchase orders, supplier actions and selected inventory across remote site operations, so you can see who owns each step.
Enablement

AI training for site teams

Practical sessions for field supervisors and office staff using approved tools for reporting, documentation and communications.

Operating context

What matters in mining & resources

The practical constraints, boundaries and evidence in one view.

Where the work jams

If onboarding is a shared drive and a checklist, there is a better way

Induction scheduling, competency tracking, site-access approvals and safety records often cross paper, email and separate spreadsheets. We use automation to create a visible flow without assuming every worker has a desk or a reliable connection.

Inductions

Paper forms are signed, scanned and re-entered

The same worker and site information moves through multiple manual steps before anyone can see whether onboarding is complete.
Competency

Training evidence sits in separate spreadsheets

Different sites circulate different files, so nobody can confirm which file is current or who owns it.
Site access

Approval depends on an email chain

Requests are forwarded across teams with no clear owner, no attached records and no agreed next step.
Compliance

The latest document is hard to identify

Safety, access and operational records live in shared folders where version and approval state are unclear.

Perth context

Head-office workflow, site-based reality

Perth is an operational centre for Australia's mining sector. A useful system has to account for remote access, shift work and the gap between a city office and a site environment.

We check device access, connectivity, roster model and approval authority before designing a workflow. The result should remain usable for people carrying phones or ruggedised tablets rather than assuming a laptop at every step.

We map reporting and safety workflows against the applicable requirements, including the WA regulator that took over from DMIRS and the relevant WHS legislation. You can find reference material through the WA industry regulator and the WHS Act.

Client experience

What clients say about working with us

These comments describe VibeZero's general approach to listening, scoping and delivery; they are not presented as mining-specific case studies.
They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Natasja KleinmanFounder, Flexi TribeRead the full client feedback

How we work

A practical engagement for mining & resources

Site, office and operational owners stay visible from first map to handover.

  1. Free consultation

    A conversation about what you need, with no pitch deck and no commitment, and a straight answer on whether we can help.

  2. Scope and proposal

    You get a clear proposal with fixed pricing, deliverables and timing, and you know what you are getting before any work starts.

  3. Build and deliver

    You get regular check ins, no surprises and a finished system that works in production, with delivery timing agreed in the proposal.

  4. Support and iterate

    We do not disappear after launch, and ongoing support, managed services and the option to keep improving remain available.

Related capabilities

Services that support this work

Selected for physical operations, field evidence and the systems that connect site to office.

Start with the hand-off

Running a mining or resources business? Let's talk

Bring the onboarding, reporting or site-to-office workflow that creates the most delay. We will map its evidence, connectivity and approval requirements before recommending a build.
Free 30 min consultView our services
Perth based | site aware | FIFO and remote conditions considered

Practical details

Questions about mining & resources

Practical answers about field fit, delivery, ownership and safety boundaries.

Mining onboarding software coordinates induction scheduling, competency evidence, site-access approvals, compliance documentation and training records. It replaces disconnected checklists with a visible workflow that shows what is complete, what evidence is missing and who is responsible for the next decision.