Permits
Paperwork is printed, signed, scanned and emailed
Each hand off creates another copy, another status to reconcile and another place an action can lose its owner.
Oil & gas | Perth and WA
AI tools for oil & gas companies
VibeZero builds controlled digital workflows for Perth energy operators, replacing duplicated permits, safety records and compliance handovers. We build for offshore and remote conditions, designing in low connectivity behaviour, shift ownership and a review step for the right people from the start.
The system can prepare, route and record operational evidence, but your permit, safety and regulatory leads still make those calls.
- Suggested starting point
- Keep the permit record with the shift handover
- Scope to agree
- A scoped permit preparation or handover workflow with review and document history
- What you bring
- An approved workflow example and the permit, safety or operations lead
- Commercial model
- Scope and price agreed before paid workHow pricing works
Where the work jams
When a permit crosses paper, email and two systems, the risk is in the handover
Permit to work, safety observations, incident reporting and maintenance records often move through separate tools. We use automation so you can see who owns each step and where the evidence came from, without treating a safety critical workflow as a black box.
Safety
The same report is written for site and head office
Observations and incidents are re-entered because field and administrative systems do not share a controlled flow.
Compliance
Submissions are assembled from folders and spreadsheets
Evidence gathering becomes a manual exercise when source, version, reviewer and approval state are not connected.
Maintenance
Equipment records and work orders live apart
Operations teams lose time matching logs to actions and deciding which system holds the current status.
What we build
Permit, safety and operational workflows with the controls left intact
The useful work here is not a generic chatbot but a tool that connects records, approvals and follow up around the systems your teams already use, with clear limits on what it can do.
A practical starting point
Keep the permit record with the shift handover
Choose a preparation or handover step that repeats information across systems. We connect its records without changing who authorises the work.
What stays with your team
Your permit, safety and regulatory leads retain authority. Software must not issue permits, replace isolation controls or approve safety critical work.
Illustrative workflow
A handover record awaiting permit review
- Preparation
Approved source records are attached to the selected permit preparation task.
The responsible person checks the information before submission.- Review requested
The prepared record is routed to the nominated permit or safety lead.
The existing authorisation process determines whether work can proceed.- Shift handover
The recorded status and outstanding actions are available to the incoming team.
The incoming responsible person checks the current operating position.
Primary build
Permit to work & safety management
Coordinate PTW workflows, safety observations, incident reporting and shift handover with clear status and a record you can show an auditor.
- Permit preparation and routing
- Safety observations and incident records
- Shift handover logs
- Low bandwidth operation where required
Reporting
Operational dashboards
Consolidate selected production, maintenance and HSE information, with AI agents flagging agreed exceptions for review rather than making operational decisions.
Regulatory support
Compliance workflow automation
Prepare and route submission material, environmental records and audit evidence while keeping source attribution and required approvals visible.
Assets
Maintenance coordination
Connect equipment records, service schedules, work orders and selected spare parts information around a single operational status.
Documents
Procedures and technical drafts
Assist with first drafts of procedures and method statements using approved source material, followed by subject matter review and document control.
Enablement
Training for energy teams
Practical training for engineers, HSE personnel and operations staff on approved AI tools, safe information handling and useful daily workflows.
Client experience
What clients say about working with us
These comments describe VibeZero's general approach to listening, scoping and delivery; they are not presented as oil-and-gas-specific case studies.
They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Talk through a starting point
The first 30 minute conversation is free. We work out what needs scoping before any paid work is agreed.
Describe the workflow first. Do not send client records, patient information or credentials through the enquiry form.
Operating context
How the work fits your business
Explore the work, the systems involved and the decisions your team keeps.
Perth contextOne workflow, very different operating conditions
Perth is an operational centre for Australia's energy sector. A system designed in the city still has to work through an offshore shift, a remote onshore site and the handover back to head office.
We check devices, connectivity, roster model, data ownership and approval authority before choosing a technical pattern. We then select suitable AI infrastructure around the information and availability requirements of the work.
We map regulatory support workflows to the applicable requirements. They are not a substitute for those requirements. The National Offshore Petroleum Safety and Environmental Management Authority (NOPSEMA) regulates offshore petroleum safety and environmental management in Commonwealth waters. Onshore and in WA waters, the Department of Mines, Petroleum and Exploration (DMPE) manages petroleum titles and environmental regulation, and WorkSafe WA regulates safety. Our NOPSEMA glossary entry provides a plain language starting point.
Delivery detailsLocation, systems and practical fit
- Operational base
- Perth
Local discovery and working sessions can be arranged in the metro area.
- Workflow span
- Office + field
We map ownership across head office, offshore and remote operations.
- Connection mode
- Low bandwidthproposed
We confirm offline and synchronisation behaviour for the selected workflow.
- Who decides
- Human approvalproposed
Your permit, safety and compliance leads still make those calls.
How we work
A practical engagement for oil & gas
We involve the people who run the site and the office, from the first conversation through to handover.
Identify the repeated handover
We discuss a preparation or reporting task with the people who operate and authorise it.Protect the approval boundary
The proposal records system access, permit authority and the operational controls that remain outside automation.Test outside live operations
We build the agreed workflow and test sample records, shift changes and connectivity failures before approval for use.Hand over with operating notes
The responsible teams review the process and fallback. Rollout and support follow the approved scope.
Practical details
Questions about oil & gas
Practical answers about field fit, delivery, ownership and safety boundaries.
Useful starting points include permit preparation and routing, safety report workflows, maintenance coordination, shift handover, document drafting and operational reporting. The right use case depends on the existing system landscape, information sensitivity and which decisions need to stay with your permit and safety leads.
Start with the hand off
Based in Perth, built for energy. Let's talk
Bring the permit, safety, reporting or maintenance workflow that creates the most rework. We will map the automation opportunity and the decisions that must stay human.
Perth based | on ground context | FIFO aware