Permits
Paperwork is printed, signed, scanned and emailed
Each hand off creates another copy, another status to reconcile and another place an action can lose its owner.
Oil & gas · Perth and WA
AI tools for oil & gas companies
For Perth energy operators replacing duplicated permits, safety records and compliance hand-offs with controlled digital workflows. We build for offshore and remote conditions, designing in low connectivity behaviour, shift ownership and a review step for the right people from the start.
The system can prepare, route and record operational evidence, but your permit, safety and regulatory leads still make those calls.
- Operational base
- PerthcontextLocal discovery and working sessions can be arranged in the metro area.
- Workflow span
- Office + fieldcontextWe map ownership across head office, offshore and remote operations.
- Connection mode
- Low bandwidthproposedWe confirm offline and synchronisation behaviour for the selected workflow.
- Who decides
- Human approvalproposedYour permit, safety and compliance leads still make those calls.
Where the work jams
When a permit crosses paper, email and two systems, the risk is in the hand off
Permit to work, safety observations, incident reporting and maintenance records often move through separate tools. We use automation so you can see who owns each step and where the evidence came from, without treating a safety critical workflow as a black box.
Safety
The same report is written for site and head office
Observations and incidents are re-entered because field and administrative systems do not share a controlled flow.
Compliance
Submissions are assembled from folders and spreadsheets
Evidence gathering becomes a manual exercise when source, version, reviewer and approval state are not connected.
Maintenance
Equipment records and work orders live apart
Operations teams lose time matching logs to actions and deciding which system holds the current status.
What we build
Permit, safety and operational workflows with the controls left intact
The useful work here is not a generic chatbot but a tool that connects records, approvals and follow up around the systems your teams already use, with clear limits on what it can do.
Primary build
Permit to work & safety management
Coordinate PTW workflows, safety observations, incident reporting and shift handover with clear status and a record you can show an auditor.
- Permit preparation and routing
- Safety observations and incident records
- Shift handover logs
- Low bandwidth operation where required
Reporting
Operational dashboards
Consolidate selected production, maintenance and HSE information, with AI agents flagging agreed exceptions for review rather than making operational decisions.
Regulatory support
Compliance workflow automation
Prepare and route submission material, environmental records and audit evidence while keeping source attribution and required approvals visible.
Assets
Maintenance coordination
Connect equipment records, service schedules, work orders and selected spare parts information around a single operational status.
Documents
Procedures and technical drafts
Assist with first drafts of procedures and method statements using approved source material, followed by subject matter review and document control.
Enablement
Training for energy teams
Practical training for engineers, HSE personnel and operations staff on approved AI tools, safe information handling and useful daily workflows.
Perth context
One workflow, very different operating conditions
Perth is an operational centre for Australia's energy sector. A system designed in the city still has to work through an offshore shift, a remote onshore site and the handover back to head office.
We check devices, connectivity, roster model, data ownership and approval authority before choosing a technical pattern. We then select suitable AI infrastructure around the information and availability requirements of the work.
We map regulatory support workflows to the applicable requirements. They are not a substitute for those requirements. Primary context is available from NOPSEMA and the WA industry regulator. Our NOPSEMA glossary entry provides a plain language starting point.
Client experience
What clients say about working with us
These comments describe VibeZero's general approach to listening, scoping and delivery; they are not presented as oil-and-gas-specific case studies.
VibeZero reviewed BuildScore end to end before our public launch. What impressed us most was the rigour: a clear scope of work up front, tightly controlled access that they wound back the moment the job was done, and a written report so precise that our own independent verification confirmed every finding, line for line. They didn't just point at problems. Every issue came with a practical fix, sequenced so we could ship safely, and they handed over their testing tools so the value outlasted the engagement. Professional, responsive and security-first at every step. We'd recommend Josh and the VibeZero team to any founder who wants confidence in what they're shipping.
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
How we work
A practical engagement for oil & gas
Site, office and operational owners stay visible from first map to handover.
Free consultation
A conversation about what you need, with no pitch deck and no commitment, and a straight answer on whether we can help.Scope and proposal
You get a clear proposal with fixed pricing, deliverables and timing, and you know what you are getting before any work starts.Build and deliver
You get regular check ins, no surprises and a finished system that works in production, with delivery timing agreed in the proposal.Support and iterate
We do not disappear after launch, and ongoing support, managed services and the option to keep improving remain available.
Related capabilities
Capabilities chosen for oil & gas
Selected for physical operations, field evidence and the systems that connect site to office.
Practical details
Questions from oil & gas teams
Practical answers about field fit, delivery, ownership and safety boundaries.
Start with the hand off
Based in Perth, built for energy. Let's talk
Bring the permit, safety, reporting or maintenance workflow that creates the most rework. We will map the automation opportunity and the decisions that must stay human.
Perth based · on ground context · FIFO aware