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Industry · Legal · Perth + Remote

AI for Australian law firms

Practical AI adoption for law firms that take confidentiality and legal professional privilege seriously. Policy, training and workflow tools built for the way a legal practice actually operates.

WA
based, on-the-ground
<4wk
from brief to live tool
hrs+
admin time reclaimed
0$
enterprise licence fees
01Where AI helps

Fee earners shouldn't be doing admin work

LEGACY~/firm/current-stack.sh4 systems · 0 integrations

Law firms are still burning fee-earner time on manual drafting, re-keyed client data, and admin your staff dread

Client intake, precedent search, first-draft documents and matter administration are manual processes that pull lawyers away from billable work and judgement calls.

AI can take on the mechanical groundwork. Your lawyers review, refine and take responsibility for the output. That boundary matters, and we build with it in mind.

Where AI can genuinely help

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First-cut drafting with lawyer reviewAI produces a working draft from your precedents. Your lawyer reviews, edits and signs off before it leaves the firm.
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Document review and summarisationSummarise lengthy matter files, contracts or discovery sets. Lawyers verify before relying on any summary.
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Research starting pointsSurface relevant cases and legislation faster. Lawyers verify citations and reasoning independently before advising clients.
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Internal knowledge and adminSearch your own precedent library, automate intake forms, support conflict checks, and cut time on engagement letters.
02What we build

How we help law firms use AI safely

We help firms build the policy, training and workflow infrastructure for AI adoption that is deliberate rather than reactive. The practical aim: tools your lawyers will use, governed in a way your firm can defend.

Flagship offering

AI policy, training and workflow for law firms

Custom AI adoption programmes for Australian law firms. We build the policy framework, run training for lawyers and staff, and implement internal tools that keep client data within your firm.

  • AI usage policy for your firm
  • Lawyer and staff training
  • Precedent-aware drafting tools
  • Internal knowledge search
  • Intake and conflict check support
  • Matter workflow automation
Book a discovery callfrom a few thousand dollars
02Risks

The risks that matter for legal practice

Confidentiality, legal professional privilege, hallucinated citations, client data in public tools, and court guidance on AI use. Each is addressed in how we scope and build.

03Citations

Citation and accuracy verification

Human verification of AI-generated research is non-negotiable in legal work. We train your team on where AI helps and where a lawyer must independently verify.

04Policy

AI policy and governance artefacts

Firm-specific AI usage policy and an AI register to track what tools staff are using. See our AI policy template and AI register template.

05Shadow AI

Discover what your staff are already using

Lawyers and staff are likely already using consumer AI tools, sometimes with client information. An AI usage review finds out what's happening before a data incident does.

06Intake

Matter workflow and intake automation

Automate client intake, support conflict checks and streamline document assembly, with a human in the loop at every decision point. Governed by your data privacy setup.

03The risks

What legal AI risk actually looks like

Australian courts and legal bodies have issued guidance on AI use. The risks are specific, not hypothetical.

Confidentiality and legal professional privilege

Sending client information or privileged communications into a public AI tool is a serious problem. Consumer tools may train on your inputs and have no obligation of confidentiality. The safer path is AI running on your own infrastructure, or an enterprise agreement with a provider whose data terms are enforceable.

Hallucinated and incorrect citations

AI models generate plausible-sounding case citations that do not exist, or misstate the ratio of real cases. A lawyer submitting AI-generated research to a court without independent verification is taking on significant professional and reputational risk. Verification by a practitioner is essential, not optional.

Client data in the wrong tools

If staff are uploading contracts, briefs or client correspondence to consumer tools, your firm may already have a problem. An AI usage review identifies what is happening and what your data exposure looks like.

Court and regulatory expectations

Australian courts and professional bodies have begun issuing guidance on AI use by practitioners. We do not interpret that guidance for you, but we help you build the internal policy and oversight framework that lets your firm demonstrate responsible adoption.

~/ops/context.maplive
HQPerth, Western Australia
CoverageAustralia-wide · remote
EnvironmentsOffice + hybrid / remote teams
ObligationsConfidentiality · privilege · privacy
SystemsLEAP · ActionStep · FilePro · Clio
TeamsPartners · associates · admin · paralegals
04Clients

What our clients say

Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
NK
Natasja KleinmanFounder, Flexi Tribe
Working with VibeZero was refreshingly straightforward. No jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for. I'd recommend them to any small business looking to actually get results from AI.
BG
Blake GoodDirector, Good Designs
05Process

How we work

Step 01

Free consultation

A conversation about what you need. No pitch deck, no commitment. A straight answer on whether we can help.

Step 02

Scope & proposal

Clear proposal with fixed pricing, deliverables, and timeline. You know what you're getting before any work starts.

Step 03

Build & deliver

Regular check-ins, no surprises, a finished product that works in production. Most projects wrap in weeks.

Step 04

Support & iterate

We don't disappear after launch. Ongoing support, managed services, and the option to keep improving.

07FAQ

Frequently asked questions

The starting point is knowing what your staff are already using, and building a firm-wide policy before use becomes widespread. Safer use means keeping client information out of public consumer tools, verifying any AI-generated research independently, and training your team on where AI helps versus where a practitioner must apply their own judgement. We help firms build that framework.

Not into public or consumer AI tools. Consumer tools may use your inputs to improve their models, do not provide confidentiality obligations, and can expose data across users. The safer path is AI running on your own infrastructure, or an enterprise agreement with a provider that contractually excludes your data from training and restricts access. We help firms understand what those options look like and what data goes where.

This is a real and documented problem with AI language models. Models generate plausible-sounding citations that do not exist, or misrepresent the ratio or standing of real cases. Submitting AI-generated research to a court or relying on it in advice without independent verification by a qualified lawyer is a professional risk. Our training programmes cover this specifically, and any research tool we build is designed with that verification step as a hard requirement, not an afterthought.

Yes. If your staff have access to AI tools, they are likely already using them, sometimes with client information. A firm-wide policy sets out which tools are approved, what information can be used with each, how outputs must be verified, and who is responsible. Our AI policy template is a starting point you can adapt, and our AI register template helps you track what is actually in use across the firm.

Yes. We work with law firms across Australia. Most policy, training and advisory work is delivered remotely. For firms that want on-site workshops or embedded support, we can arrange that. Perth-based firms get the option of in-person delivery as a default.

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confidentiality-first · human in the loop · australia-wide