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Free 30 min consult
Free 30 min consult

Transport & logistics | Perth and WA

AI for transport & logistics in WA

For trucking, freight, courier and logistics teams moving work across Perth, regional WA and interstate. We connect dispatch, route planning, job records, invoicing and compliance around the way vehicles and people actually move.

Free 30 min consultView our services
Automation can organise records and flag exceptions, but your drivers, dispatchers and managers still make the operational and compliance calls.
Home base
PerthDiscovery and working sessions can be arranged across the metro area.
Operating environments
Depot + roadThe workflow accounts for dispatch, drivers and administrative teams.
Integration basis
Existing stackproposedWe confirm dispatch, telematics and accounting connections while scoping the work.
Who decides
Human reviewproposedThe people who carry Chain of Responsibility duties still make the compliance calls and keep the records.

What we build

Dispatch and fleet workflows designed around WA distances

We start with the update that should move cleanly through allocation, delivery, compliance and billing, then connect only the systems needed to support it.
Primary build

Dispatch & fleet management tools

Coordinate job allocation, route inputs, completion records and administrative follow up for trucking, courier and freight operations.

  • Dispatch allocation
  • Route planning support
  • Compliance document workflow
  • Invoice preparation
  • Maintenance reminders
Routes

Route planning support

Use approved distance, delivery window, traffic, fuel and vehicle capacity inputs to compare plans, with dispatch retaining the final call.
Compliance

Chain of Responsibility workflow

Prepare and organise CoR documentation, fatigue records and inspection evidence without representing the system as the accountable party.
Billing

Invoice & payment follow up

Move approved completion data into invoice preparation and customer follow up through Xero, MYOB or the selected finance process.
Fleet

Maintenance signals

Use mileage, usage and service history inputs to create reminders or flag patterns through AI agents that only flag what you tell them to watch, leaving diagnosis and maintenance decisions to your maintenance team.

Enablement

Training for operations teams

Practical sessions for dispatch, administration and management on approved tools, information handling and the workflows selected for rollout.

Operating context

What matters in transport & logistics

The practical constraints, boundaries and evidence in one view.

Where the work jams

When dispatch runs by phone, every downstream task waits for the same update

Job allocation, fatigue records, invoicing and maintenance often depend on the same update but live in separate places. We use automation to connect that update to the next responsible action.

Dispatch

Job allocation is coordinated through calls and messages

Drivers wait for updates while dispatch reconstructs vehicle, location, load and customer information by hand.
Compliance

CoR and fatigue records are scattered

Supporting documents sit across paper, folders and separate systems, making review and audit preparation slower than it needs to be.
Billing

Completed work does not reach invoicing cleanly

Job status, proof of delivery and charge information are re-entered before the finance team can issue an invoice.
Fleet

Maintenance becomes visible when a vehicle is unavailable

Usage, service history and workshop actions are difficult to view together, so planned follow up relies on individual memory.

WA context

Built around long-haul reality, not a metro-only assumption

A useful transport system has to account for distance, variable connectivity, remote deliveries and the hand off between a depot team and someone already on the road.

We work with how the business actually runs, including Perth depots in areas such as Kewdale, Welshpool and Henderson, regional runs, interstate work and remote site deliveries. We agree device access and fallbacks before building a workflow.

We map compliance support features to the relevant duties and source material, including guidance from the National Heavy Vehicle Regulator. The system can help prepare and organise evidence; it does not transfer Chain of Responsibility obligations away from the people and businesses that hold them.

System fit

Connect the operating chain without pretending every stack is identical

We confirm specific products, permissions and API support during discovery. These are the system roles we normally map first.
Operations

Dispatch and job management

When a job is allocated, updated or completed, that update feeds straight into whatever happens next.
Fleet

Telematics and maintenance

We only connect the usage and service signals the workflow actually needs.
Finance

Xero or MYOB

Approved job data can support invoice preparation and payment follow up, and review points stay in place.
Evidence

Compliance records

We link documents and approvals to the responsible job, vehicle or action, so you can see where each one came from.

Client experience

What clients say about working with us

These comments describe VibeZero's general approach to listening, scoping and delivery; they are not presented as transport-specific case studies.
They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Natasja KleinmanFounder, Flexi TribeRead the full client feedback

How we work

A practical engagement for transport & logistics

Field hand-offs, connectivity and evidence requirements shape the build from the first conversation.

  1. Free consultation

    A conversation about what you need, with no pitch deck and no commitment, and a straight answer on whether we can help.

  2. Scope and proposal

    You get a clear proposal with fixed pricing, deliverables and timing, and you know what you are getting before any work starts.

  3. Build and deliver

    You get regular check ins, no surprises and a finished system that works in production, with delivery timing agreed in the proposal.

  4. Support and iterate

    We do not disappear after launch, and ongoing support, managed services and the option to keep improving remain available.

Related capabilities

Services that support this work

Selected for mobile work, operational hand-offs and systems that cannot depend on perfect connectivity.

Start with the movement

Running a transport or logistics business in WA? Let's talk

Bring the dispatch, compliance, maintenance or invoicing hand off that creates the most delay. We will map the update, responsible people and systems around it.
Free 30 min consultView our services
Perth based | NHVR aware | designed for WA distances

Practical details

Questions about transport & logistics

Practical answers about field use, integration, delivery and operational ownership.

Yes, when it is attached to a clear operating problem. Useful starting points include dispatch follow up, route plan comparison, compliance document preparation, invoice workflows and maintenance reminders. The best first workflow depends on your fleet, existing systems and where information is currently re-entered.