Records
Logbooks stay in the glovebox
Paddock, stock and chemical records are written on paper and entered again later, if time permits.
Agriculture | Western Australia
AI for agriculture in Western Australia
VibeZero builds tools for grain growers, livestock producers and mixed farming businesses across Western Australia who are replacing paper logbooks and scattered spreadsheets. We build farm management, compliance and supply chain tools around regional conditions, including workflows that can continue when connectivity drops.
You still sign off on chemical, livestock and biosecurity records under whatever scheme already applies to them.
- Suggested starting point
- Connect a farm record from paddock to office
- Scope to agree
- A scoped record capture workflow with review, storage and agreed sync behaviour
- What you bring
- A sample logbook, the destination system and someone who checks the records
- Commercial model
- Scope and price agreed before paid workHow pricing works
Where the work jams
If record-keeping is a shoebox and compliance is a filing cabinet, there is a better way
Chemical logs, National Vendor Declaration (NVD) records, biosecurity documents, seasonal budgets and supply chain coordination often span paper, spreadsheets and memory. We use automation to bring that work into a clearer flow without making farm teams learn a complicated enterprise system.
Compliance
Documents are scattered across the operation
NVDs, quality records and biosecurity forms sit in drawers, inboxes and shared folders with no single current view.
Planning
The farm depends on one spreadsheet
Budgets, stock numbers and paddock history can be difficult for anyone other than the file owner to find or interpret.
Supply chain
Harvest logistics run by phone
Buyer coordination, transport and scheduling rely on calls and memory, making hand offs difficult to see.
What we build
Farm management and compliance tools that fit the operation
We focus on the business side, including record-keeping, planning, supply chain coordination, financial visibility and practical enablement.
A practical starting point
Connect a farm record from paddock to office
Choose a record that your team writes in the field and enters again later. We check what it needs to contain and where it goes next.
What stays with your team
Your farm manager or qualified adviser still checks chemical, biosecurity and financial decisions. Missing or unsynchronised records must remain visible.
Illustrative workflow
A field record awaiting review
- Captured in the paddock
A staff member records the activity and attaches the source information.
The record shows who entered it.- Waiting to sync
The device keeps the entry until the agreed connection is available.
The office can distinguish pending entries from received records.- Ready for the office
The received entry appears with any missing fields flagged.
The responsible person checks it before the record is finalised.
Primary build
Farm management & compliance tools
Bring paddock and stock records, chemical logs, NVD and quality documentation, seasonal budgets and harvest scheduling into one controlled workflow backed by suitable AI infrastructure.
- Phone and tablet access
- Offline-first workflows where required
- Clear review and approval points
Compliance
Record-keeping workflows
Prepare chemical logs, NVD records, quality documentation and biosecurity records from approved source data, ready for responsible review.
Supply chain
Harvest & logistics coordination
Coordinate harvest schedules, transport, buyer activity and grain or livestock marketing in a shared operational view.
Finance
Budgeting & cash flow support
Structure seasonal budgets, input cost tracking and cash flow scenarios while keeping financial decisions with the business and its advisers.
Dashboards
Farm management visibility
Bring weather inputs, stock records, paddock history and financial data into one view, with optional AI agents flagging records that warrant attention.
Enablement
AI training for farm teams
Practical sessions for owners and staff using approved AI tools for grants, financial preparation, reporting and communications.
Client experience
What clients say about working with us
These comments describe VibeZero's general approach to listening, scoping and delivery; they are not presented as agriculture-specific case studies.
They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Talk through a starting point
The first 30 minute conversation is free. We work out what needs scoping before any paid work is agreed.
Describe the workflow first. Do not send client records, patient information or credentials through the enquiry form.
Operating context
How the work fits your business
Explore the work, the systems involved and the decisions your team keeps.
Regional contextBuilt for regional realities
The interface has to remain useful with intermittent connectivity, limited IT support and people whose attention belongs on the operation rather than the software.
A grain business south of Geraldton and a livestock operation in the Pilbara need different records, devices and sync behaviour. We scope those conditions before choosing the workflow or technology.
We map compliance work against the relevant requirements. Reference points include the WA agricultural chemical record keeping regulations administered by the Department of Primary Industries and Regional Development (DPIRD), APVMA label directions, obligations under WA's Biosecurity and Agriculture Management Act 2007 and National Livestock Identification System (NLIS) requirements.
Delivery detailsLocation, systems and practical fit
- Operating context
- Western Australia
Wheatbelt, Kimberley and statewide delivery contexts.
- Working environments
- Farm + office
We choose phone, tablet or browser to suit the workflow.
- Low connectivity mode
- Sync laterproposed
We set up offline behaviour to match the workflow and the device.
- Regulated records
- Human reviewproposed
Your team still checks and signs off on compliance records.
How we work
A practical engagement for agriculture
We involve the people who run the site and the office, from the first conversation through to handover.
Choose the record
We discuss the repeated admin task and identify who records, checks and uses the information.Agree the field conditions
The proposal defines devices, connectivity, storage and the review required before a record is accepted.Build and test the workflow
We test the agreed capture and sync behaviour with sample records, including missing information and connection failures.Hand over to the team
Your staff practise the workflow. We document the fallback and support arrangements agreed in the proposal.
Practical details
Questions about agriculture
Practical answers about field fit, delivery, ownership and safety boundaries.
Yes, when the workflow is deliberately designed for intermittent connectivity. Depending on the task, data can be captured locally on a phone or tablet and synchronised when a connection becomes available. We confirm offline behaviour and conflict handling during scoping rather than assuming them.
Start with the workflow
Farming is hard enough. Let the system handle more of the busywork
Bring the record, scheduling or coordination task that creates the most rework. We will map what can be automated, what has to remain human and whether offline operation is required.
WA based | regional context | offline capable where required