Free AI policy template for Australian businesses.
An editable AI acceptable use policy, written for Australian organisations. Aligned to the Voluntary AI Safety Standard and the Privacy Act. Enter your details and download the editable template.
A starting template, not legal advice. Have it reviewed against your own obligations before you rely on it.
How to write your AI policy in five steps.
The template is structured so you can adapt it in an afternoon. Work through these five steps, replacing anything in square brackets with your own details.
List your approved tools
Decide which AI tools are approved for work, and for which kinds of data.
Set acceptable and prohibited use
Spell out what staff may do with AI and what is off limits.
Add data and privacy rules
State what can and cannot be entered into AI tools, in line with the Privacy Act.
Require oversight and disclosure
A person reviews AI output in decisions; disclose AI use where it affects individuals.
Assign an owner and review cycle
Name who owns the policy and review it at least yearly.
Eleven sections, ready to edit.
A complete AI acceptable use policy you can adapt in an afternoon. It covers every section a small or mid-sized Australian business needs:
- ✓Purpose
- ✓Scope
- ✓Approved tools
- ✓Acceptable use
- ✓Prohibited use
- ✓Data & privacy
- ✓Accuracy & oversight
- ✓Transparency & disclosure
- ✓Security
- ✓Training
- ✓Review cycle
A policy is step one.
A document on its own does not change behaviour. The businesses that get AI right pair the policy with a quick look at how staff actually use AI today, and training so the rules make sense in practice.
- •AI usage review. See how AI is really being used across your team, and where the risks are.
- •AI literacy training. Give everyone the shared understanding behind the policy.
- •AI governance, field notes. Our research on AI governance for Australian organisations.
Frequently asked questions.
Yes, it is free. Enter your name and email to unlock the download. It is provided by VibeZero as a starting point, not legal advice, so have it reviewed against your obligations before relying on it.
Yes. It is written for Australian organisations and references the Australian Privacy Act and the Voluntary AI Safety Standard. It suits small and mid-sized businesses, not-for-profits and similar teams.
At minimum: approved tools, acceptable and prohibited use, data and privacy rules, accuracy and human oversight, transparency and disclosure, security, training, and a review cycle. This template covers all of these.
Many businesses adapt it themselves. If you want it tailored, paired with an AI usage review, or rolled out with staff training, we can help. The template is the starting point, not the whole job.