Lead & enquiry management
Routing, CRM logging, follow up emails. Every lead handled instantly.
AI automation agency · Australia
AI automation agency, stop doing it manually
AI automation replaces the repetitive manual work that fills a team's week with workflows built in tools like n8n, Make and Power Automate. VibeZero builds and runs those workflows for Australian SMBs. McKinsey estimates around 60% of jobs include tasks that can be automated with current technology. We build those workflows in n8n and take the repetitive admin off Australian SMB teams' plates.
The problem
Manual work that shouldn't need a person
Your team copies data between systems, sends follow up emails, generates reports, updates spreadsheets from form submissions, moves files around and chases approvals, and none of that needs a person; it needs an automation.
For workflow automation Perth businesses can rely on, our team uses n8n, Make and Power Automate, plus custom integrations, whatever fits your systems and budget.
Scope
Workflows, data and reporting we automate
If it is repetitive and rule based, it can probably be automated.
Client onboarding
Documents, welcome emails, system access and task creation, all triggered automatically.
Invoice & payment processing
Generation, reminders and reconciliation. No more chasing.
Report generation
Scheduled, formatted and delivered to the right people every week, without asking.
Data synchronisation
CRM, accounting and project management in sync, so every system shows the same numbers.
Document workflows
Approval chains, version control and automated filing. Paper trails without the paper.
Social media & marketing
Scheduling, repurposing and lead capture, so content keeps publishing without someone doing it by hand.
IT & operations
Backup monitoring, alert routing and custom onboarding for mining sites.
By platform
Automation by platform
Already on a specific system? Start where you are.
Method
How automation consulting actually works
We do not build automations and walk away. Your team understands them and can maintain them.
Map
Map the workflow
Every step, every handoff, every workaround your team has developed. We document it all.Design
Design the automation
We design the automated version, covering what triggers it, what it does and where data flows.Build
Build and test
Built with your real data. Tested end to end before it touches production.Enable
Train and document
Your team knows how it works. Everything is documented so you are not dependent on us.
Pricing
How we scope it, clear pricing
Every project is scoped and quoted before work begins.
Single Workflow
Suitable for straightforward automations with 2 to 3 tool integrations. Scoped and quoted upfront.
- 2 to 3 tool integrations
- Scoped upfront
- Delivered in under a week
Automation Package
For businesses wanting to automate multiple processes at once. 3 to 5 workflows priced as a package for better value.
- 3 to 5 workflows
- Package pricing
- Coordinated rollout
- Team training included
Monthly Retainer
Ongoing monitoring, maintenance and new workflow builds as needs evolve. Scaled to your requirements.
- Ongoing monitoring
- Maintenance included
- New builds as needed
- Priority support
Who it's for
Who automation is for
Ops manager
Drowning in admin
Your team spends hours on data entry, follow ups and reporting that could run itself.
Business owner
Scaling without hiring
Growing the business without adding headcount for repetitive tasks.
Sales team
Leads falling through
Lead routing, CRM updates and follow ups that happen automatically, every time.
Finance team
Manual reconciliation
Invoice processing, payment reminders and reporting that runs on schedule.
Clients
What our clients say
VibeZero reviewed BuildScore end to end before our public launch. What impressed us most was the rigour: a clear scope of work up front, tightly controlled access that they wound back the moment the job was done, and a written report so precise that our own independent verification confirmed every finding, line for line. They didn't just point at problems. Every issue came with a practical fix, sequenced so we could ship safely, and they handed over their testing tools so the value outlasted the engagement. Professional, responsive and security-first at every step. We'd recommend Josh and the VibeZero team to any founder who wants confidence in what they're shipping.
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
Process
How we work
Conversation
Free consultation
A conversation about what you need, with no pitch deck and no commitment, and a straight answer on whether we can help.Agreement
Scope and proposal
You get a clear proposal with fixed pricing, deliverables and timing, and you know what you are getting before any work starts.Delivery
Build and deliver
You get regular check ins, no surprises and a finished system that works in production, with delivery timing agreed in the proposal.Aftercare
Support and iterate
We do not disappear after launch, and ongoing support, managed services and the option to keep improving remain available.
Related work
What tends to sit beside Automation
Implementation, assurance and enablement work that can materially change the result.
Practical details
Questions about Automation
Commercial terms, delivery, ownership and fit, answered before a proposal is written.
Start automating
Tell us what's eating your team's time, we'll tell you if it can be automated
Fixed scope, quoted before we start.