Lead & enquiry management
Routing, CRM logging, follow-up emails. Every lead handled instantly.
Service · Automation Consulting · Perth + Remote
Automation. Stop doing it manually.
McKinsey estimates around 60% of jobs include tasks that can be automated with current technology. We build workflows in n8n, Make and Power Automate that save Australian SMB teams 15 to 20 hours a week.
15-20hrs
saved per week for most clients
3-5
workflows in a typical package
<1wk
for a single workflow build
n8n
our preferred open-source platform
01The problem
Manual work that shouldn't need a person.
Copying data between systems. Sending follow-up emails. Generating reports. Updating spreadsheets from form submissions. Moving files around. Chasing approvals.
None of that needs a person. It needs an automation. For workflow automation Perth businesses can rely on, our team uses n8n, Make, Power Automate, and custom integrations, whatever fits your stack and your budget.
Tasks your team does manually every weekautomatable
- !Copy-paste between systems. CRM to spreadsheet, form to email, invoice to accounting.
- !Manual follow-ups. Chasing leads, reminders, status updates sent by hand.
- !Report generation. Pulling data, formatting it, emailing it out every week.
- !Approval chains. Waiting on emails to move work forward through the team.
02Scope
What we automate: workflows, data, reporting.
08 automation categories
If it's repetitive and rule-based, it can probably be automated.
Client onboarding
Documents, welcome emails, system access, task creation. All triggered automatically.
Invoice & payment processing
Generation, reminders, reconciliation. No more chasing.
Report generation
Scheduled, formatted, delivered to the right people. Every week, without asking.
Data synchronisation
CRM, accounting, project management in sync. One source of truth.
Document workflows
Approval chains, version control, automated filing. Paper trails without the paper.
Social media & marketing
Scheduling, repurposing, lead capture. Content on autopilot.
IT & operations
Backup monitoring, alert routing, and custom onboarding for mining sites.
03Method
How automation consulting actually works.
01 · map
Map the workflow
Every step, every handoff, every workaround your team has developed. We document it all.
02 · design
Design the automation
We design the automated version. What triggers it, what it does, where data flows.
03 · build
Build and test
Built with your real data. Tested end-to-end before it touches production.
04 · train
Train and document
Your team knows how it works. Everything documented so you're not dependent on us.
We don't just build automations and walk away. We make sure your team understands them and can maintain them.
04Pricing
How we scope it. Clear pricing.
Single Workflow
Suitable for straightforward automations with 2-3 tool integrations. Scoped and quoted upfront.
- ✓2-3 tool integrations
- ✓Scoped upfront
- ✓Delivered in under a week
Automation Package
For businesses wanting to automate multiple processes at once. 3-5 workflows priced as a package for better value.
- ✓3-5 workflows
- ✓Package pricing
- ✓Coordinated rollout
- ✓Team training included
Monthly Retainer
Ongoing monitoring, maintenance, and new workflow builds as needs evolve. Scaled to your requirements.
- ✓Ongoing monitoring
- ✓Maintenance included
- ✓New builds as needed
- ✓Priority support
▸ every project scoped and quoted before work begins
05Who it's for
Who automation is for.
Ops manager
Drowning in admin
Your team spends hours on data entry, follow-ups, and reporting that could run itself.
Business owner
Scaling without hiring
Growing the business without adding headcount for repetitive tasks.
Sales team
Leads falling through
Lead routing, CRM updates, and follow-ups that happen automatically, every time.
Finance team
Manual reconciliation
Invoice processing, payment reminders, and reporting that runs on schedule.
06Clients
What our clients say.
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
NK
Natasja KleinmanFounder, Flexi Tribe
Working with VibeZero was refreshingly straightforward. No jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for. I'd recommend them to any small business looking to actually get results from AI.
BG
Blake GoodDirector, Good Designs
07Process
How we work.
STEP 01
Free consultation
A conversation about what you need. No pitch deck, no commitment. A straight answer on whether we can help.
STEP 02
Scope & proposal
Clear proposal with fixed pricing, deliverables, and timeline. You know what you're getting before any work starts.
STEP 03
Build & deliver
Regular check-ins, no surprises, a finished product that works in production. Most projects wrap in weeks.
STEP 04
Support & iterate
We don't disappear after launch. Ongoing support, managed services, and the option to keep improving.
09FAQ
Frequently asked questions.
We build workflows with n8n (open-source, self-hosted), Make, Power Automate and custom API integrations. The tool depends on your existing stack and requirements.
Common automations include lead routing, invoice processing, report generation, email follow-ups, data entry, CRM updates, social media scheduling and document generation. If your team does it every week, it can probably be automated.
Every automation project is scoped to your needs. Single workflows can be delivered quickly at a low fixed cost. Multi-workflow packages cover three to five automations and are scoped as a single engagement.
Both. n8n is our preferred platform for businesses that want self-hosted, open-source automation with no per-execution fees. Make is a good fit for simpler workflows where cloud hosting is preferred.