Lead & enquiry management
Routing, CRM logging, follow-up emails. Every lead handled instantly.
Service · AI Automation Agency · Australia
AI automation agency, stop doing it manually
VibeZero is an AI automation agency for Australian SMBs: we build workflows in n8n, Make and Power Automate that eliminate repetitive manual work and save teams 15 to 20 hours a week. McKinsey estimates around 60% of jobs include tasks that can be automated with current technology. We build workflows in n8n, Make and Power Automate that save Australian SMB teams 15 to 20 hours a week.
// by the numbers
15-20hrs
saved per week for most clients
3-5
workflows in a typical package
<1wk
for a single workflow build
n8n
our preferred open-source platform
The problem
Manual work that shouldn't need a person
Copying data between systems. Sending follow-up emails. Generating reports. Updating spreadsheets from form submissions. Moving files around. Chasing approvals.
None of that needs a person. It needs an automation. For workflow automation Perth businesses can rely on, our team uses n8n, Make, Power Automate, and custom integrations, whatever fits your stack and your budget.
Scope
What we automate: workflows, data, reporting
08 automation categories
If it's repetitive and rule-based, it can probably be automated.
Client onboarding
Documents, welcome emails, system access, task creation. All triggered automatically.
Invoice & payment processing
Generation, reminders, reconciliation. No more chasing.
Report generation
Scheduled, formatted, delivered to the right people. Every week, without asking.
Data synchronisation
CRM, accounting, project management in sync. One source of truth.
Document workflows
Approval chains, version control, automated filing. Paper trails without the paper.
Social media & marketing
Scheduling, repurposing, lead capture. Content on autopilot.
IT & operations
Backup monitoring, alert routing, and custom onboarding for mining sites.
Automation by platform
Already on a specific system? Start where you are.
Xero automation
Quote-to-invoice, debtor follow-up, reconciliation and reporting.
Microsoft 365 automation
Approvals, Teams, SharePoint and inbox workflows with Power Automate.
Power Automate consultant
Flows, premium connectors, licensing and governance across Microsoft 365.
n8n consultant
Self-hostable workflows and AI agent automations, with data residency in Australia.
MYOB automation
Invoicing, payroll, reporting and inventory across MYOB Business and AccountRight.
SimPro automation
Quotes, jobs, purchase orders, timesheets and reporting for field service teams.
ServiceM8 automation
Quotes, job updates, smart forms and customer follow-up for small tradies.
HubSpot automation
Lead routing, sales follow-up, CRM cleanup and integration with Xero and M365.
Method
How automation consulting actually works
01 · map
Map the workflow
Every step, every handoff, every workaround your team has developed. We document it all.
02 · design
Design the automation
We design the automated version. What triggers it, what it does, where data flows.
03 · build
Build and test
Built with your real data. Tested end-to-end before it touches production.
04 · train
Train and document
Your team knows how it works. Everything documented so you're not dependent on us.
We don't just build automations and walk away. We make sure your team understands them and can maintain them.
Pricing
How we scope it, clear pricing
Single Workflow
Suitable for straightforward automations with 2-3 tool integrations. Scoped and quoted upfront.
- ✓2-3 tool integrations
- ✓Scoped upfront
- ✓Delivered in under a week
Automation Package
For businesses wanting to automate multiple processes at once. 3-5 workflows priced as a package for better value.
- ✓3-5 workflows
- ✓Package pricing
- ✓Coordinated rollout
- ✓Team training included
Monthly Retainer
Ongoing monitoring, maintenance, and new workflow builds as needs evolve. Scaled to your requirements.
- ✓Ongoing monitoring
- ✓Maintenance included
- ✓New builds as needed
- ✓Priority support
every project scoped and quoted before work begins
Who it's for
Who automation is for
Ops manager
Drowning in admin
Your team spends hours on data entry, follow-ups, and reporting that could run itself.
Business owner
Scaling without hiring
Growing the business without adding headcount for repetitive tasks.
Sales team
Leads falling through
Lead routing, CRM updates, and follow-ups that happen automatically, every time.
Finance team
Manual reconciliation
Invoice processing, payment reminders, and reporting that runs on schedule.
Clients
What our clients say
Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible. They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner.
NK
Natasja KleinmanFounder, Flexi Tribe
Working with VibeZero was refreshingly straightforward. No jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for. I'd recommend them to any small business looking to actually get results from AI.
BG
Blake GoodDirector, Good Designs
Process
How we work
Step 01
Free consultation
A conversation about what you need. No pitch deck, no commitment. A straight answer on whether we can help.
Step 02
Scope & proposal
Clear proposal with fixed pricing, deliverables, and timeline. You know what you're getting before any work starts.
Step 03
Build & deliver
Regular check-ins, no surprises, a finished product that works in production. Most projects wrap in weeks.
Step 04
Support & iterate
We don't disappear after launch. Ongoing support, managed services, and the option to keep improving.
08Related
The full capability list
Consulting, automation, security and training, plus the build and fix work when you need it. These are the eight we lead with; 32 in total. Your AI consultant in Perth, working nationally.
01
AI Consulting
Map your ops, find where AI makes sense, build an implementation plan your team can follow.
Learn more02
Automation
n8n, Make, Power Automate, custom integrations. The boring weekly tasks, automated.
Learn more03
AI Security & DLP
Stop data leaking into AI tools. Usage policy, M365 controls, Privacy Act and Essential Eight aligned.
Learn more04
AI Training
Train your whole team to use AI well. Role-based programs, workshops and coaching across Claude, ChatGPT and Copilot.
Learn more05
App Development
Apps, tools, MVPs and internal systems built with AI-assisted dev, with senior engineering oversight.
Learn more06
Vibe Code Audit & Fix
Built with Claude, Cursor, Bolt or Lovable? We find what's broken, patch it, hand it back production-ready.
Learn more07
AI Agents
Custom agents for CRM, accounting, project management. Built with Claude, GPT and MCP.
Learn more08
Agentic Coding
Autonomous coding agents build features end-to-end. We review, steer, and ensure production quality.
Learn moreFAQ
Frequently asked questions
An AI automation agency builds and runs the automated workflows that remove repetitive manual work from a business, using tools like n8n, Make, Power Automate and custom AI agents. VibeZero does this for Australian SMBs: we map the process, build the automation, test it on your real data, and train your team so you are not left dependent on us.
We build workflows with n8n (open-source, self-hosted), Make, Power Automate and custom API integrations. The tool depends on your existing stack and requirements.
Common automations include lead routing, invoice processing, report generation, email follow-ups, data entry, CRM updates, social media scheduling and document generation. If your team does it every week, it can probably be automated.
Every automation project is scoped to your needs. Single workflows can be delivered quickly at a low fixed cost. Multi-workflow packages cover three to five automations and are scoped as a single engagement.
Both. n8n is our preferred platform for businesses that want self-hosted, open-source automation with no per-execution fees. Make is a good fit for simpler workflows where cloud hosting is preferred.
// start automating