AI for not-for-profit organisations
VibeZero builds affordable AI tools for Australian charities, community organisations and NFPs, automating grant writing, donor management and compliance reporting. So you can focus on the work that matters.
If your grant apps consume weeksand your donor data lives in spreadsheets, there's a better way
Most not-for-profits still run admin through manual grant writing, spreadsheet donor data, and hand-built compliance reports. Your team is small, your funding is tight, and your reporting obligations keep growing. Every hour spent on admin is an hour not spent on the work that actually matters.
We build affordable tools that stretch your budget further, with special pricing for NFP organisations. Most engagements start with an AI readiness audit to find the highest-value quick wins.
How we help not-for-profits use AI
We focus on the admin and operational tasks that drain your limited resources. AI tools that cost a fraction of enterprise software and handle the grunt work that bogs down NFP teams.
Grant writing & donor management automation
AI-assisted grant applications that start from your existing templates and program data. Automated donor communications, lapsed donor re-engagement, and compliance reporting that pulls from your systems and produces formatted reports in minutes.
Donor engagement & campaigns
FundraisingAutomated donor communication sequences, personalised thank-yous, lapsed donor re-engagement and appeal follow-ups.
ACNC & funder reporting
ComplianceAutomated generation of reports for ACNC, state regulators and funding bodies, governed by a proper data privacy advisory. Data pulled and formatted in minutes.
Volunteer management
VolunteersAutomated volunteer onboarding, shift scheduling, communication and recognition workflows.
Email & newsletter automation
CommsAutomated newsletters, event invitations and stakeholder updates using your existing CRM or mailing list tools.
AI training for small teams
EnablementPractical workshops teaching staff and volunteers to use ChatGPT and Claude for writing, summarising and routine tasks, alongside guidance from our AI security practice on what donor data should never go into a public tool.
Why Perth matters
We believe AI should be accessible to the organisations doing the most good. Based in Perth, we work with community organisations, Indigenous corporations, environmental groups, arts bodies and social enterprises.
We offer special pricing for not-for-profit organisations. We understand ACNC reporting obligations and many of our NFP engagements are eligible for co-funding through government grant programs. New to ACNC requirements? See our ACNC glossary entry.
What our clients say
"Josh and the VibeZero team turned a mess of ideas into a working product faster than I thought possible.They actually listened to what we needed, didn't overcomplicate things, and delivered something our team could use straight away. Genuinely one of the best tech experiences I've had as a business owner."
"Working with VibeZero was refreshingly straightforward. No jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for. I'd recommend them to any small business looking to actually get results from AI."
How we work
Free consultation
A conversation about what you need. No pitch deck, no commitment. A straight answer on whether we can help.
Scope & proposal
Clear proposal with fixed pricing, deliverables, and timeline. You know what you're getting before any work starts.
Build & deliver
Regular check-ins, no surprises, a finished product that works in production. Most projects wrap in weeks.
Support & iterate
We don't disappear after launch. Ongoing support, managed services, and the option to keep improving.
The full capability list
Consulting, automation, security and training, plus the build and fix work when you need it. These are the eight we lead with; 32 in total. Your AI consultant in Perth, working nationally.
AI Consulting
Map your ops, find where AI makes sense, build an implementation plan your team can follow.
Learn moreAutomation
n8n, Make, Power Automate, custom integrations. The boring weekly tasks, automated.
Learn moreAI Security & DLP
Stop data leaking into AI tools. Usage policy, M365 controls, Privacy Act and Essential Eight aligned.
Learn moreAI Training
Train your whole team to use AI well. Role-based programs, workshops and coaching across Claude, ChatGPT and Copilot.
Learn moreApp Development
Apps, tools, MVPs and internal systems built with AI-assisted dev, with senior engineering oversight.
Learn moreVibe Code Audit & Fix
Built with Claude, Cursor, Bolt or Lovable? We find what's broken, patch it, hand it back production-ready.
Learn moreAI Agents
Custom agents for CRM, accounting, project management. Built with Claude, GPT and MCP.
Learn moreAgentic Coding
Autonomous coding agents build features end-to-end. We review, steer, and ensure production quality.
Learn moreFrequently asked questions
Yes. AI tools can draft grant applications, tender responses and funding proposals using your existing templates and program data. Writing time drops by 60% or more while maintaining the specificity that wins funding.
Yes. We offer special pricing for not-for-profit organisations. AI tools like ChatGPT and Claude cost a fraction of enterprise software, and many NFP engagements are eligible for co-funding through government grant programs.
We scope every engagement to your budget. Single automations like donor communication sequences start from a few thousand dollars. We also offer discounted rates for registered charities and community organisations in Perth and across Australia.
Yes. We automate the generation of compliance reports for ACNC, state regulators and funding bodies. Data is pulled from your existing systems and formatted into the required report templates in minutes instead of days.