AI automation for Australian small business
We connect the tools your business already uses and automate the admin between them. Start with one process, agree how the result will be measured and get a fixed price before the build begins.
Choose the first workflow
The best first automation has a clear trigger, a repeatable path and a result you can measure. These examples combine the common time leaks with the system that could replace them.
Response time and admin hours
A form lands in an inbox. Someone copies it into the CRM, works out who owns it and sends the same reply again.
One submission creates the record, routes it, replies and sets the next task without losing the human handover.
HubSpot, Outlook, Gmail and n8nPreparation time and days to payment
A quote is prepared in one tool, entered again in Xero or MYOB and followed up when somebody remembers.
Approval creates the invoice, sends the payment link and schedules the right follow up.
Xero, MYOB, Power Automate and n8nPreparation time and reporting errors
Figures are exported from several systems and rebuilt in a spreadsheet that is already out of date.
Approved data is collected on schedule and assembled into the same useful management view each time.
Xero, HubSpot, Excel and AirtableCycle time and missed follow ups
Requests sit in email, reminders are sent by hand and nobody can see where a decision has stalled.
The request reaches the right person, records the decision and follows the agreed path when it is late.
Microsoft 365, Teams and Power AutomateWorks with your current stack
We recommend a platform only after seeing the workflow, access model and systems involved.Client proof
The work starts with the way your business already operates. VibeZero scopes the useful change, builds it in systems you control and leaves you with documentation rather than a dependency.
See completed client workNo jargon, no upselling, just solid work delivered on time. They understood our business from the first call and built exactly what we asked for.
Delivery and ownership
You own the workflow, code, service accounts and deployment. We define the measure and the failure path before production, then put scope, timing and price in writing.
We map the current process, volumes, exceptions and time spent. If automation is the wrong answer, we say so.
We choose a baseline such as response time, preparation time or error rate before treating savings as a business case.
The workflow, credentials and service accounts stay under your control. Scope, timing and price are agreed before the build.
We test normal and failure paths, document the workflow and show your team what to do when something changes.
Production controls
Where personal information is involved, we read the scope against applicable guidance from the Office of the Australian Information Commissioner.
A sensible first engagement when one process is clearly wasting time.
Several workflows can be sequenced when they share systems, data or approval logic.
Monitoring, maintenance and further work are available if the system needs them. They are not compulsory.
Questions
Most single workflows go live in one to two weeks. A connected set commonly takes two to six weeks. The useful measure begins with your current process, so we establish the baseline before making a savings claim.
Start with one workflow
We will map it, decide whether automation is worthwhile and quote the work before anything billable begins.
